Daily notes

In Jira you can create multiple custom fields of various types where you want to store crucial information related to you project. To avoid people from skipping those fields you can use a field permission scheme in Jira, its main job is to make a field required or hidden in the project.

Now making a field required makes sense but why would you hide a field using field permission scheme? Why can't we just not add the field?

The answer is very simple - reusing screens. Just like any other configuration in Jira, the screens can also be reused by various projects. Now as a good practice there should have been standards defined in your Jira instance for similar type of projects. When 2 or more projects are using the same screen with same set of custom fields then hiding few specific fields for selected projects can be done using field configuration scheme. You can also use custom field context but let us talk about it another day.

Coming back to the question of making a field required, when you use field configuration scheme, the field is required across the project irrespective of the issue type. That means whether you create a bug or a story in a project the field needs to have a value filled in. It can be annoying for the users.

If this suits you then use field configuration scheme. You may want to use this approach when you want to make sure there is a field across the project that needs to be filled in at the creation of the issue.

For example Summary and Issue Type fields are mandatory at issue creation.

However there will be many use cases where you do not want people to fill in the value in the field at the creation but you need that value to be filled in when the issue is progressed further in the workflow. May be you want to capture RCA when bug is closed or you need to make sure a justification is added when the issue is escalated. In such cases you need to use a workflow validator.

Now in Jira with the help of few apps like "Jira Miscellaneous Workflow Extensions" or "ScriptRunner for Jira" you can make a field required during a workflow transition by adding a workflow validator. If you already have these apps then great otherwise depending upon how much customisations you need to do in Jira, you need to evaluate whether you need to purchase additional apps or not.

I have been creating lot of videos on ScriptRunner for Jira, which is probably one of the most powerful add-on that organisations use to make the best out of their Jira instance. If you are a Jira Administrator than you cannot at any cost avoid it.

The problem is that many people think that learning ScriptRunner for Jira is difficult, in fact it is not at all difficult. Depending upon how much programming experience you already have you can do different things. Even if you have very little programming experience I feel you can still learn it. Using ScriptRunner you won't be developing full fledged applications within Jira (although you can) but most often you will be solving problems big or small to make Jira work for you and that is really important because you cannot install add-on for every other requirement that is not natively available in Jira. Writing small scripts here and there with the help of ScriptRunner will let you achieve those requirement.

Now I have been creating these videos on ScriptRunner and will continue doing so, here is the link to the playlist: https://go.ravi.pro/ScriptRunnerJira

My videos are for absolute beginners and my objective is not to explain to you what Groovy language is and how Jira works but rather I want to focus on how to do small things in Jira using ScriptRunner and with the help of these fundamental concepts and you achieve lot many things.

I hope you enjoy these videos. Have fun and let me know if you like them.

I have to admit that I am little late in upgrading to Jira 8. I didn't really have specific need for upgrading but I think now is the right time.

I will try to upgrade this weekend. Most of the scripts that I have should work at least the basic ones but it is still worth checking them. Also there are few new features that I am looking for to.

I just realised that I have hundreds of video tutorials on Jira and Atlassian tools. You can find most of my videos on this site if you click on the video link or you can go to my YouTube channel.

I don't feel I have so many videos but it feels good and I will continue making more.

Today I noticed that my podcast has started appearing on Google Podcast on its own. I didn't even submit it. Good.

Here is the link

Recently there are lot of new features release on the Confluence Cloud mostly around the UI. Apart from that there is also an inclusion of Analytics in Confluence which I believe will be really useful.

Here is my latest Podcast on this topic.

I started podcasting in 2011 but then stopped as I thought back then that I was not good enough. Recently I started podcasting again, it is still not great but I find it as a nice platform or a medium to share your thoughts.

My podcast link

There are some clear benefits of a podcast over videos.

They are easy to create.
Easy to consume.
Can be very casual just like listening to a friend.
Can be longer.
Require almost no editing.
Listen while doing other things

Watching videos has impact on eyes and it sucks your energy, same is true for podcasts but not at the same level. They are easy to consume and you can be driving or walking and enjoying the weather or a sunny day and still learn something by just listening.

My podcasts are of course on topics like Atlassian tools. Pretty much same as my YouTube channel but it will give me one more medium to share my thoughts.

I really don't think that there is any specific way to write a blog. Blog is supposed to be like a journal where you can either keep track of what you are doing in life, share thoughts and express yourself or about your brand.

I personally prefer blog that are written naturally. I never plan to write a blog, also I never do iterations to edit my blog. I just write it and share it as it is. Simple. I think this approach works really well for individual blogs but for companies they may prefer doing reviews which is fine but I still feel blog should be free flowing with your thoughts and ideas and it is a place where people connect with you.

So don't follow any rules. Written whatever you feel like writing. Enjoy.

The permissions in Jira are quite granular. You can control lot of things that a user can or cannot do. However when a user has a permission to view the project they can also view all the issues under it. You may have a big project with thousands of issues and for some reason if you want to hide a specific issues from a group of people then it can still be donedone using Security Levels.

These security levels can be created and assigned to people and when you edit an issue you can change the security level based on the security scheme used in that project.

Read more.

Enjoy hiding issues.

Very common question people ask, how do we give someone just the read only access to the project. It is actually very simple there is a Browse Project permission. Just modify the project permission scheme and assign this permission to ideally a Project Role like management and let individual project administrators manage people who then want to add in their project for just viewing the data and nothing else.

Simple trick isn't it?

Many years ago when I learned Jira I made lot of mistakes when using the CSV import to migrate issues to Jira. It is a great utility in Jira but it takes time to do proper mapping of fields and process the data in Excel. Even after testing everything on a test project in a test instance I used to still miss something in the CSV. I even wrote macros to process the sheet but still it never always worked perfectly.

So to revert the incorrect import I had to delete or modify those issues and to do that I had to find them using JQL first.

To easily find the recently imported issues I always used a unique label in the CSV file or update any field uniquely to segregate those issue when needed.

This was a little tip. I hope it was helpful. Enjoy.

By the way I recently restarted podcasting, feel free to follow if you want. Link is below 😊

https://open.spotify.com/show/7zGIwq6wTBjncOtkHVe8LM?si=az_iqGSQTjyRu10…

It has been raining quite a lot for the past few weeks. Nothing unusual but little inconvenient. Couple of world cup matches were cancelled as well. Trains are also delayed when it rains a lot. Overall it is not bad especially if you have seen the worse but I noticed that it gets a bit depressing when you don't see the sun for few days in a row.

I feel Jira Admin exam is not only about "how much you know Jira admin" but rather "the best way of doing Jira admin in different situations". I don't think the existing books (including mine) were written with a purpose of providing a guide to clear the exam. We are anyways not allowed to share sample questions asked :)

Each book is based on experiences of author when they were working as Jira Administrators. You will learn something different from each book. Comparing them is probably not a good idea.

Someone who is already a Jira admin and wants to clear the exam. Here are my tips.

1. Some preparation before you start a proper preparation

Do sample exam, it is short but will help in assessing where you are.
Make sure you already know Jira customisations, if not delay your exam.

2. Based on features of the tool (You don't want to loose marks just because you forgot something).

Get a test instance of Jira Server. No add-ons.
Download the exam topics and print them.
Open Atlassian documentation and read those topics word by word (EXTREMELY IMPORTANT). Everything asked will be somewhere in the documentation.
While you are reading those topics, practice on Jira instance (VERY IMPORTANT). You want to remember different things on the UI. The questions will try to confuse you but if you recently did a hands on then you will remember what you practiced.
Make plenty of notes on paper for each topics (VERY IMPORTANT). This is just to fill your brain with terms, keywords, possible options that appear on the UI. This worked for me, If I write something, most likely I remember it for the next few days.
Before the exam, I prefer reading my notes.
I prefer going to the centre hour in advance, nervousness of the exam, going to the centre helps in keeping my focus.

3. Based on your experience

If you have been working as a Jira admin then you probably know when not to create another set of configurations or better ways of doing things to save time and optimising existing configurations.
Just use your best judgement

4. For exam

Round 1: Spend one hour answering simple questions, that requires no further thinking. That you can answer straightaway. Less than 1-2 mins per question max.
Round 2: Answer questions that requires some thinking, in those cases reading answers will give you some clue.
Round 3: Review
Answer everything (last time I checked there was no negative marking)
Bonus tips: Don't drink too much water before/during the exam ;), wear relaxed clothes and be your best to feel confident.

Today in the library I saw BBC micro:bit kit and I am quite excited about it. I have few weeks to play with it. I know it is a tiny micro programmable computer. Not sure how it works but looking forward to explore it.

https://microbit.org/

I have been making lot of videos lately on my youtube channel and few other channels. I like making videos but I was thinking will people consume content in only video format in future? I doubt it. You never know but there is a something about writing that videos can never replace. Do you agree?

I bought my first Mac in 2013 but honestly I never used it a lot. I bought it to create a mobile app for a client and then later to watch movies and youtube videos but for the past 2 years I have been using Mac as my main computer and I am by no means an expert on using Mac but everyday I learn something good.

Today I was wondering how can I quickly view the directory structure of a folder. After doing a quick google search I found on utility called tree. Yes simple tree command that you can run on your mac but you need to install it first.

Just type the following command. I am assuming you have brew already on your mac. If not then go to https://brew.sh and download it.

That is it really. Now go ahead and try this command.

Cool. Isn't it?

Not really, writing has always been my favourite thing to do. these days although I have been making lot of videos. Reason is simple. I am liking it and I realise that videos are the future. That doesn't mean that people will stop writing or reading it will stay forever.

I started creating tutorial videos for Structure app in Jira. It will be a series of videos which I will organise in a playlist.

Check here https://www.youtube.com/playlist?list=PL_E9T0Z4ua15Dnv8IhB9H8fX23Gd_jRdP

This is the link to the playlist. I have tried creating short videos so it is easy for everyone to follow and at the same time you can just watch videos relevant to you.

If you have no prior experience on using Structure then start with the first video in the playlist.

Enjoy.

So this is my first post in 2019. Happy new year to myself 😊 have fun Ravi in 2019. Lately lot of changes happened in my life. Overall life is good and relaxed as of now. I hope it stays the same. I still need to finalise my 2019 goals. I can share some of them here like - writing one more book, make lot of videos, expand my technical knowledge, become fluent in French, exercise and stay happy.

I will share the exact list.

Recently I started making lot of videos. I never bothered about YouTube all these years but now I think it is a good idea to share. Above all it is my own personal record of things happening in my life that I can share. I have few channels now - Ravi Sagar which is for tech stuff, Desi BlackBerry Boy is for personal videos fory near and dears, Planet Unveiled is for travel and Desi Boys Fitness is for sharing fitness journey. My friend Vinod and I will be working on the last 2 channels.

I am creating a section on this site to easily find my tech and educational videos. I will organise them properly here. You can check them at https: //www.ravisagar.in/videos

I hope you like them 😊

Let's see how it goes.

Happy new year.

Big, really big cloud.